Assignment Requirements
Requestor:Jason Blackburn, CEO, Gold Coast, Inc.
Description
In recent years, Gold Coast, Inc., has enjoyed rapid growth in the customization of high-end technical gadgets with proprietary jewelry designs. The company carries a solid clientele list of sport pro’s, CEO’s and jetsetters. As many growing companies Gold Coast is looking to enter the international market and after much research, it has acquired four small and medium size companies across the United States with international portfolios. In order to be effective and nimble, the Board of Directors has appointed an Integration Management Office (IMO) to direct the creation of a centralized shared services organization within the next twelve months, while reducing the count of full-time employees (FTE) by 30% and consolidating all departments into one facility.
The four new companies that Gold Coast, Inc., has acquired are:
- Gold Coast, Inc. (parent company), Miami, FL
- Rapid Retail, Inc., St. Louis, MO
- Douglas and Johnson, LLC, Chicago, IL
- Palm Industries, Inc., Los Angeles, CA
- Mountain High Technologies, LLC, Denver, CO
The departments and resources to be consolidated include:
- Executive Team, 10 FTE
- Human Resources, 20 FTE
- Marketing, 15 FTE
- Finance, 15 FTE
- Purchasing, 7 FTE
- Maintenance and Facilities, 8 FTE
- Customer Support, 10 FTE
- Technology, 20 FTE
The new organization will be collocated in a leased facility. The parent company will also need to move facilities since it is not large enough to house the consolidation of staff from the various departments. However, the Sales personnel will remain in their current geographic home offices. To expedite the process of the layout design, build-out, and furniture installation, Gold Coast, Inc., will outsource these tasks to a provider. New furniture will be purchased for all employees. These costs will be included in the project estimate.
A separate project team is procuring and installing a new telecommunications system. The telecommunication system must be able to support operations prior to moving resources into the facility. ProMart, Inc., a marketing agency, has been retained to create a new brand, which will be launched within six months of moving into the new facility.
Project costs will include moving expenses for office equipment and moving expenses for employees and their families from the locations of each acquired company into a new location within the general vicinity of the parent company. No new technology expenses are budgeted for this project. All computers, servers, laptops, printers, and peripherals will be moved to the new facility. After the consolidation project, the technology team will handle the disposition, through recycling or consignment, of any remaining computers, servers, printers, laptops, and other devices.
The amount of funding available for this project is $2,600,000.
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